Care provider facilities must maintain documentation that medical and mental health care practitioners have received the specialized training listed in the previous paragraph as well as the training mandated for all employees. What Trainings are Required for Contractors and Volunteers? Care provider facilities must provide all trainings listed for employees to all new contractors and volunteers if they provide services on a regular basis and have contact with unaccompanied alien children.
Volunteers who provide services for one day or less, such as holiday events, are not required to complete the above trainings. However, the volunteers must be directly supervised by staff at all times. Care provider facilities must maintain documentation confirming that contractors and volunteers received all required trainings and pre-service trainings and understood the training they completed.
Care provider facilities must, at a minimum, conduct employee performance evaluations once a year. This misconduct includes, but is not limited to:. Care provider facilities are prohibited from promoting any employee or continuing to enlist the services of any contractor or volunteer who has engaged in any activity listed under number 2 above. The care provider facility may use discretion, depending on the type or nature of the activity, and the factors listed in section 4.
All employees must be given the opportunity to read the evaluation report, to obtain a copy of the report, and to include written comments before the report is entered into the personnel record. Termination must be the presumptive disciplinary sanction for staff who engaged in sexual abuse or sexual harassment. Corrective Actions for Contractors and Volunteers Any contractor or volunteer who engaged in sexual abuse or sexual harassment must be prohibited from contact with unaccompanied alien children and terminated from the contract or not be allowed to volunteer at the care provider facility.
Such incidents must be immediately reported in accordance with Section 4. Contractors and volunteers suspected of perpetrating sexual abuse or sexual harassment must be removed from all duties requiring contact with children or youth pending the outcome of the investigation in accordance with Section 4.
All corrective actions and follow-up must be documented. Q: Can a care provider facility hire an applicant before receiving the results of both the FBI fingerprint check and the child protective services check? A: A care provider facility may extend a conditional offer of employment prior to receiving the results of both components of the background check.
Q: Can an applicant begin the mandatory trainings outlined in Section 4. A: The care provider cannot provide a start date to an applicant before receiving the results of both components of the background check. Orientation and mandatory trainings cannot begin until after the care provider facility has received the results of both background checks. However, a care provider may begin providing trainings before receiving the results of both components of the background check if the trainings are provided in a facility that is completely separate from the facility in which they provide care to children and youth.
Care providers must provide documentation to their PO showing that the training facility will not provide direct access to children and youth. A: ORR regulations require that care provider facilities make their best efforts, consistent with law, to contact past employers before hiring an applicant. The care provider facility must show that these attempts occurred prior to the start date of the applicant.
A care provider facility may, however, continue attempting to contact a reference after an applicant has started employment, if the facility was previously unable to contact the reference. A: Care provider facilities must submit the name of an applicant as a last step before they extend an offer of employment. This submission should be after the care prover facility has completed reference checks and received the results of both components of the background check. Q: Section 4. What is a violent crime?
A: Violent crime includes simple assault, and aggravated assault. Violent crime also includes burglary or robbery, which is the unlawful or forcible entry or attempted entry of a permanent residence, other residence e.
Care providers are prohibited from hiring staff or enlisting the services of a contractor or volunteer who was convicted of murder. This section covers requirements related to staffing and supervision; video monitoring; searches; and facility and technology upgrades.
This section applies to all care provider facilities, unless indicated otherwise. This section does not apply to individual foster care homes but does apply to foster care provider facilities where children and youth may receive group services during the day. ORR requires that care provider facilities supervise children and youth in their facilities in accordance with State licensing requirements. Staff-children ratios, however, must be maintained at a minimum of:. On-duty Youth Care Workers must provide line of sight and sound supervision of children in order to be counted towards ratio requirements.
In addition, the primary responsibility of on-duty Youth Care Workers must be the supervision of children in order to be counted towards ratio requirements. Additional or backup personnel should be available for emergency situations or to meet the special needs of children or youth during busier periods. Rotating after-hours and holiday coverage personnel must also be available in crisis situations. Same gender supervision must be provided when indicated by individual treatment needs. Staffing Plans Care provider facilities must develop and document staffing plans that provide for adequate levels of staffing that includes, at a minimum, the above required staffing ratio levels at all times.
Additionally, ORR requires that, where available under State and local licensing standards, care provider facilities must have video monitoring technology to assist in supervising and protecting children and youth at the care provider facility.
Any video monitoring system should include the ability to permanently download footage when necessary. Care provider facilities must provide video monitoring footage to ORR upon request. In creating a staffing plan and determining the placement of video monitoring technology, care provider facilities must take into consideration the following:.
As part of staffing plans, care provider facilities must conduct frequent unannounced rounds during both day and night shifts to identify and deter sexual abuse and sexual harassment.
Care providers must prohibit staff from alerting others that rounds are occurring, unless the announcement is related to the legitimate operational function of the facility. For example, staff may announce their presence before entering a restroom. Viewing and Video Monitoring Restrictions Video monitoring equipment may not be placed in any bathroom, shower or bathing area, or other area where children or youth routinely undress.
Care provider facilities must permit children and youth to shower and bathe, perform bodily functions, and change clothing without being viewed by staff members, except:. If a child or youth requires assistance with using the bathroom, showering or bathing, or changing clothes for any of the reasons listed above, then the staff member assisting the child or youth must be of the same gender as the child or youth. Care provider facilities are prohibited from conducting strip searches or visual body cavity searches of children or youth.
If a child or youth identifies as transgender or intersex, who may conduct a pat-down search, if necessary? Are there other restrictions on searches generally? What must care provider facilities consider when upgrading facilities? When designing or acquiring any new facility and in planning on any substantial expansion or modification of existing facilities, care provider facilities must consider, as appropriate, the effect of the design, acquisition, expansion, or modification of the physical building on their ability to protect children and youth from sexual abuse and sexual harassment.
Consideration must be made to ensure clear line-of-sight and elimination of rooms or spaces that prevent visual access. Care provider facilities must document these considerations and actions or inactions taken. What must care provider facilities consider when upgrading technologies?
When installing or updating a video monitoring system, electronic surveillance system, or other monitoring technology, the care provider facility, as appropriate, must consider how such technology may enhance its ability to protect children and youth from sexual abuse and sexual harassment while maintaining the privacy and dignity of children and youth. All children and youth receive, among other services, weekly individual and group counseling; an initial medical examination; ongoing and emergency medical and dental services; referrals to local legal service providers; and case management services.
Any child or youth who has notified ORR of sexual abuse or harassment that occurred prior to ORR care and custody is provided the services listed above and additional crisis intervention and trauma-focused services as needed.
Responsive planning refers to care provider facility preparations to work with outside service providers in the event there is an incident of sexual abuse or sexual harassment that occurs at the care provider facility. This section applies to all care provider facilities, including secure care provider facilities, but does not apply to long term foster care provider facilities unless otherwise specified.
Care provider facilities must develop written policies and procedures to include community service providers and other external resources, such as child advocacy centers or rape crisis centers, to provide valuable expertise and support to victims of sexual abuse and sexual harassment incidents that occur in ORR care and custody.
Care provider facilities must establish specific written procedures to offer any victim of sexual abuse or sexual harassment that occurred in ORR care and custody the services of a confidential external victim advocate from a community or immigrant service provider to provide:.
If a community or immigrant service provider is not available or if the victim prefers, the care provider facility may provide a licensed clinician at the care provider facility to provide the services listed above for the child or youth. If local service providers are not available, care provider facilities must maintain or attempt to enter into MOUs or other agreements with national service provider organizations.
All agreements must have provisions that require the community or immigrant service provider to report any allegations received to ORR. Care provider facilities must maintain copies of its agreements or documentation showing attempts to enter into such agreements and provide copies to ORR upon request. The written information must include:. Care provider facilities must also explain to the child or youth the extent to which communications with the service providers will be confidential and provide access to pre-programmed telephones at the care provider facility to provide direct access to service providers without the assistance of staff at the care provider facility.
Any minor age 14 and over may provide consent for him- or herself. For any minor under the age of 14 and where the location and contact information of a parent is known, the care provider facility must obtain parental consent to conduct the examination.
Long term foster care providers are required to arrange a forensic medical examination. Other external service providers may also include victim advocacy services offered at a hospital conducting a forensic medical examination. This section addresses the responsibilities of care provider facilities immediately following an incident of sexual abuse or sexual harassment as well as the follow-up necessary to ensure the safety of all children and staff.
This section applies to all care provider facilities, including secure care providers and long term foster care providers. Care provider facilities must develop written policies and procedures to coordinate actions taken by staff first responding to an incident; emergency services providers; medical and mental health practitioners; community service providers; outside investigators such as Child Protective Services and local law enforcement, as needed; facility leadership; and any other relevant parties as necessary to ensure that: victims receive all necessary immediate and ongoing medical, mental health, and support services; all required services and examinations are complete; and investigators are able to obtain usable evidence.
The policies and procedures should address sexual abuse that occurs in ORR care and custody as well as sexual abuse that occurs prior to ORR care and custody and the necessary response.
The written policies and procedures must include a provision that requires any staff member that learns of an incident of sexual abuse that occurs in ORR care and custody to immediately and in accordance with state laws and licensing requirements:.
The time period to collect physical evidence may vary depending on the nature of the incident and the type and location of the evidence. If there could be any possible traces of evidence, protect the item, location, or person, to the extent possible, until the proper investigating authority is contacted and able to physically collect the evidence. After the safety of all minors and staff is secured and the crime scene and any evidence, as appropriate, are protected, the staff member must immediately call emergency services, if necessary, report the incident to all appropriate investigating authorities, report the incident to all necessary staff at the care provider facility, and report the incident to ORR in accordance with significant incident reporting policies and procedures.
For an allegation of past sexual abuse, the care provider facility must ensure that the allegation is reported to all appropriate authorities and provide any necessary follow-up services, including emergency and ongoing medical and mental health services; referrals to local legal service providers; and case management services. If there could be any possible traces of evidence from the allegation of past abuse, care provider facilities must ensure that the proper investigating authorities are called and a forensic medical examination is arranged in accordance with section 4.
Note that time limits for obtaining evidence may vary due to factors such as the location of the evidence or the type of sample collected. For example, evidence on clothing may be collected long after an incident occurs. Following an allegation of sexual abuse or sexual harassment, care provider facilities must ensure that alleged victims are safe and provided a supportive environment in the least restrictive housing option and setting possible while considering the safety and security of the child or youth as well as other children and youth at the care provider facility.
To ensure the continued safety and well-being of a child or youth who is an alleged victim of sexual abuse or sexual harassment, the care provider must consider if the following actions should be taken:.
Care provider facilities should make every effort to protect an alleged victim without placing the child or youth on one-on-one supervision. If there is an exigent circumstance, however, care provider facilities may place an alleged victim on one-on-one supervision to protect the safety and security of the child or youth. An exigent circumstance is defined as any set of temporary or unforeseen circumstances that require immediate action in order to combat a threat to the security of a care provider facility or a threat to the safety and security of any person.
Once an alleged victim is on one-on-one supervision, the care provider facility clinician must re-assess the minor as soon as possible but no later than 48 hours after placing the child or youth on one-on-one supervision so that the child or youth is not on one-on-one supervision longer than necessary.
The child or youth may not be taken off one-on-one supervision until the clinician has completed the re-assessment. The care provider facility must ensure that any child or youth placed on one-on-one supervision continues to receive all required services, education services, and recreation time.
If the alleged perpetrator is a care provider facility staff member, contractor, or volunteer, the care provider facility must immediately suspend that individual from all duties that would involve or allow any contact or access to unaccompanied alien children until the investigation of the incident is completed. If the alleged perpetrator is a child or youth, the care provider facility must develop and implement a safety plan for the child or youth that may include one-on-one supervision if the child or youth continues to pose a threat to self or others.
If an alleged perpetrator is placed on one-on-one supervision, the care provider facility must ensure that the child or youth continues to receive all required services, education services, and recreation time. Protection Against Retaliation Care provider facility staff, contractors, volunteers, and all children and youth are prohibited from retaliating against any person who reports, complains about, or participates in an investigation of alleged sexual abuse or harassment.
The existence of any of the above actions alone does not necessarily indicate retaliation. To determine if actions are properly taken, the care provider facility must discuss any actions taken with the appropriate child, youth, staff member, contractor, or volunteer to determine if retaliation is taking place.
If retaliation is taking place, the care provider facility must take steps to ensure the protection and safety of the individual. Care provider facilities must document their monitoring efforts to ensure retaliation is not taking place at the facility and any steps taken if retaliation is taking place.
Ongoing Protection Duties If a care provider facility staff member reasonably believes that a particular child or youth is subject to substantial risk of imminent sexual abuse or harm, he or she must immediately take action to protect the minor. To protect the child or youth, the staff member should immediately:. If a child or youth perpetrates sexual abuse or sexual harassment against another child, youth, or staff member while in ORR care and custody or admits to perpetrating prior sexual abuse, the care provider facility must respond with appropriate interventions for the child or youth.
The goal of intervention is to achieve improved behavior and ensure the safety and well-being of other children and youth. Care providers must inform all unaccompanied alien children of policies for preventing, detecting, and responding to sexual abuse and harassment.
Care providers also must have policies and procedures in place and appropriate materials available to ensure that information related to sexual abuse and harassment reporting and response is readily available to all children and youth. This section applies to all care providers, including secure and long term foster care providers. Orientation Within 48 hours of admission, care providers must provide every unaccompanied alien child with an orientation on topics related to preventing, detecting, and responding to sexual abuse and harassment.
Care providers also must provide a refresher orientation to children and youth every 90 days from the initial orientation. The orientation must include, at a minimum, the following topics:. In accordance with Section 4. The orientation must be separate from any immigration-related orientation that a child receives. Accessible Policies and Procedures The care provider is responsible for ensuring that every child and youth in its care understands the orientation and materials provided.
Care provider staff must ensure that all children and youth understand how to report any incident of sexual abuse, sexual harassment, or inappropriate sexual behavior and request assistance without fear of retaliation. The child may also request and utilize the assistance of another individual to make a report, including any adult, youth, or staff member inside or outside the care provider facility.
If a child requests the assistance of another child, care provider staff member, family member, legal representative, or any other individual, the care provider must take reasonable steps to expedite the request for assistance. Care providers must display ORR posters and notices in prominent locations throughout the facility, including on housing bulletin boards, next to telephones, and throughout the care provider facility. The posters must contain at a minimum the phone numbers for care provider staff, ORR, Child Protective Services, and a community service provider that children and youth can contact if they are a victim of sexual abuse or sexual harassment, feel in danger, or feel unsafe.
The bulletin board notice should be posted in prominent and visible places throughout the facility where children and youth may easily see it. Posters must be in English and Spanish and any other language, as needed, if the care provider regularly provides services to a specific population of children and youth.
Within 48 hours of admission, the care provider must provide every child and youth an ORR pamphlet as well as a care provider pamphlet that contains, at a minimum, the following:. Care providers must document in case files that every child and youth received the pamphlet. Pamphlets must be in English and Spanish and any other language, as needed, if the care provider regularly provides services to a specific population of children and youth.
This section applies to all care providers, including secure care providers and long term foster care providers, unless otherwise stated. To reduce the risk that a child or youth is sexually abused or abuses someone else while in ORR care and custody, all care providers must individually assess every child or youth within 72 hours of admission and every 30 days thereafter via the Assessment for Risk.
If other assessments are completed at a later date that would change the housing, education, recreation, and other service assignments of the child or youth, the care provider must update the Assessment for Risk accordingly. Information obtained in the Assessment for Risk should also be used to inform later assessments conducted on the child, such as the UAC Assessment.
Long term foster care providers must complete the Assessment for Risk for all children and youth within 72 hours of admission and every 90 days thereafter. Care providers must provide children and youth an opportunity to discuss any safety concerns or sensitive issues privately while they are completing the assessments.
How to Conduct the Assessment for Risk The Assessment for Risk must be conducted in a private space and in a child-friendly, culturally sensitive manner. Clinicians and Qualified Case Managers must consider, at a minimum, the following information to assess children and youth for risk of sexual victimization or sexual abusive behaviors:. The assessment must be completed in a holistic manner informed from a variety of sources, including but not limited to:.
During the general debate, seats will be reserved in the VIP area of the General Assembly Hall for the spouses of the Heads of State or Government, Vice-Presidents, Crown Princes or Princesses participating in the general debate, provided that the Chief of Protocol is notified in advance of their attendance at the Session. In addition, depending on availability, a limited number of seats will be reserved for the guests of delegations in VIP Section A up to 15 seats and on the 4th floor balcony of the General Assembly Hall.
The seats in VIP Section A will only be allocated for the duration of the address of the head of delegation at the plenary meeting. To request these tickets, Permanent Missions are required to submit a corresponding request by completing form SG. The electronic version of form SG. The special courtesy tickets and special event tickets will then be available for collection from the office of the Protocol and Liaison Service in Room S one day prior to the address of the head of delegation.
Diplomatic personnel of Permanent Missions in possession of vehicles with the United Nations diplomatic license plates "D" plates are entitled to special vehicle identification decals permitting them to enter into and park their vehicles at the United Nations Headquarters. Identification decals for vehicles with diplomatic plates are issued for a period of 12 months and are renewed before the commencement of each regular session of the General Assembly.
The Garage Administration Office can also be reached electronically by sending an e-mail to the following e-mail address: garage-admin un. In addition, all applications must be accompanied by a copy of valid motor vehicle registration document and — in the case of applications for the vehicles registered to individual delegates of Permanent Missions — a copy of valid UN grounds pass of such delegates.
Decals will be issued only to the members of delegations duly registered with the United Nations. Diplomatic personnel of Observer Missions or intergovernmental organizations or other organizations with full observer status and maintaining permanent offices at the Headquarters are entitled to a limited number of identification decals per delegation with the understanding that each application for a parking decal will be considered on an individual basis.
Also, the decals in possession of delegates who are departing from the Permanent Mission must be returned to the Garage Administration Office prior to their end of duty at the mission. Any changes in vehicle usage must be reflected on the respective decals and as such should be brought to the Garage Administration Office for processing. Skip to main content. Welcome to the United Nations. Toggle navigation Language:. Preface This publication is by no means an exhaustive review of protocol matters and diplomatic etiquette.
Back to Top II. Back to Top III. The resolution reads as follows: "The General Assembly, " Considering that, since the creation of the United Nations, the practice has developed of establishing, at the seat of the Organization, permanent missions of Member States, " Considering that the presence of such permanent missions serves to assist in the realization of the purposes and principles of the United Nations and, in particular, to keep the necessary liaison between the Member States and the Secretariat in periods between sessions of the different organs of the United Nations, " Considering that in these circumstances the generalization of the institution of permanent missions can be foreseen, and that the submission of credentials of permanent representatives should be regulated, " Recommends "1.
That credentials of the permanent representatives shall be issued either by the Head of the State or by the Head of the Government or by the Minister for Foreign Affairs, and shall be transmitted to the Secretary-General; "2.
That the appointments and changes of members of the permanent missions other than the permanent representative shall be communicated in writing to the Secretary-General by the head of the mission; "3. That the permanent representative, in case of temporary absence, shall notify the Secretary-General of the name of the member of the mission who will perform the duties of head of the mission; "4.
That Member States desiring their permanent representatives to represent them on one or more of the organs of the United Nations should specify the organs in the credentials transmitted to the Secretary-General; " Instructs the Secretary-General to submit, at each regular session of the General Assembly, a report on the credentials of the permanent representatives accredited to the United Nations.
Back to Top IV. Appointment of a New Permanent Representative When appointing a new Permanent Representative, it is not necessary to secure agreement from the Secretary-General.
Back to Top V. Establishing a New Observer Office in New York and Appointment of a New Permanent Observer When an organization or entity, which has been granted observer status by the General Assembly of the United Nations, proceeds with the establishment of an Observer Office at the seat of the United Nations in New York, the head of the respective observer organization or entity should inform the Secretary-General of the United Nations of its decision in a letter and include the name of the official appointed as Permanent Observer of the organization or entity to the United Nations.
Back to Top VI. Back to Top VII. It is important to note the following: a For the registration of a new Permanent Representative, no letter from the mission is required.
A copy of the previously-issued letter of credentials signed by the Head of State, Head of Government or Minister of Foreign Affairs of the sending State is sufficient; b United Nations grounds passes are not issued to the spouses of the non-diplomatic staff members or to the household employees. United Nations grounds passes are not issued to the children of, either, diplomatic or non-diplomatic staff members of the Missions; c All diplomats and non-diplomats are required to register with the Protocol and Liaison Service all members of their immediate families who are accompanying and residing with the principal and household employees; d The registration form should contain the current private address located within the tri-state area and the telephone number of the person to be registered.
Every person designated by a Member as the principal Permanent Representative to the United Nations of such Member or as a Permanent Representative with the rank of ambassador or minister plenipotentiary; 2.
Such resident members of their staff as may be agreed upon between the Secretary-General, the Government of the United States and the Government of the Member concerned;" The procedure to be followed in this case is as follows: a Permanent Representatives and their spouses do not need to request that special arrangements be made for obtaining diplomatic privileges and immunities.
Back to Top IX. Categories of United States Visas for Diplomatic and Non-Diplomatic Members of Permanent Missions and Observer Offices, Their Families and Household Employees In order to avoid complications on the part of the United States immigration authorities, it is necessary that all staff members of Permanent Missions and their families and household employees have the correct United States visa status.
Back to Top X. Changes in Permanent Missions and Observer Offices All Permanent Missions and Observer Offices are requested to promptly notify the Protocol and Liaison Service, in writing, of any changes in the address, telephone numbers, fax numbers and e-mail addresses of their office. Back to Top XI. Heads of Observer Offices are encouraged to follow the same procedures. Back to Top XII. Back to Top XIV.
Back to Top XV. Back to Top XVI. National Holidays Permanent Missions are requested to inform the Protocol and Liaison Service of any changes concerning the date and designation of the national holiday of their respective countries. Back to Top XIX. Back to Top XX. Back to Top XXI. Official Mourning Whenever the Secretary-General of the United Nations proclaims that the United Nations is in official mourning, the United Nations flag, wherever displayed, will be flown at half-mast during the period of the official mourning.
Special Arrangements for Sessions of the General Assembly Each Permanent Mission is requested to provide, at the earliest possible date, a complete list, as well as the credentials, of its official delegation to the respective General Assembly session. United Nations Garage Parking Decals Diplomatic personnel of Permanent Missions in possession of vehicles with the United Nations diplomatic license plates "D" plates are entitled to special vehicle identification decals permitting them to enter into and park their vehicles at the United Nations Headquarters.
Back to Top. Protocol and Liaison Service. Preface I. Functions and Duties II. Letters of Credentials IV. Appointment of a New Permanent Representative V. Diplomatic Privileges and Immunities IX. National Holidays XIX.
United Nations Garage Parking Decals. The Evidence Rules were last amended in The Rules Governing Section Proceedings pdf for the United States District Courts govern motions to vacate, set aside or correct a sentence filed pursuant to 28 U. Such motions must be filed in the sentencing court by a person in custody attacking the sentence imposed on the ground that the sentence was imposed in violation of the Constitution or laws of the United States, that the court was without jurisdiction to impose such sentence, or that the sentence was in excess of the maximum authorized by law, or is otherwise subject to collateral attack.
The Supreme Court submitted proposed rules and forms governing proceedings under Section and Section to Congress on April 26, , but Congress exercised its power under the Rules Enabling Act to suspend their implementation.
The Rules Governing Section and Section Proceedings, as amended by Congress, became federal law on September 28, , and made applicable to petitions filed under Section and motions filed under section on or after February 1, The rules were last amended in They govern all proceedings in the Foreign Intelligence Surveillance Court and were last amended in United States district courts and courts of appeals often prescribe local rules governing practice and procedure.
Such rules must be consistent with both Acts of Congress and the Federal Rules of Practice and Procedure, and may only be prescribed after notice and an opportunity for public comment. A court's authority to prescribe local rules is governed by both statute and the Federal Rules of Practice and Procedure.
See 28 U. Section of the E-Government Act of , Pub.
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