Choose the Excel worksheet you want to merge with the Word template and click OK. Anyone you remove from your recipient list in this step will be removed from any mail merge project that uses this data file in the future. The next step is to add personalized content like contact names and addresses to your form letter template Word mail merge document. Note: You can add a personalization variable at an insertion point of your choice in the Word document.
For example, to add a greeting line before the body of your letter , simply place the text cursor at the point you want to add it. In the window that appears, choose an address block format of your choice and click OK.
In the dialog box that pops up, select the format you want to use and click OK. You can see a drop-down list of some mail merge labels. These labels are the column names in your Excel spreadsheet. Click on the mail merge fields you want to add to your letter. Note: You can also use the Match Fields feature to manually match your Excel column fields with the Word placeholders.
This way, you can ensure that all the mail merge fields are accurately mapped to your Excel column names. After personalizing the form letter for each recipient, you can preview the letters to see how they look with the data inserted from your Excel worksheet.
Step B To preview the result for each recipient, you can enter the recipient number the corresponding row number in your Excel spreadsheet in the text box. Note: You can also click on the Next and Previous buttons to quickly scroll through your mailing list to preview the letter for each person. If you realize someone who is scheduled to receive your bulk email should be removed from the recipient list , refer to Step 3 D for instructions. You can also reuse the merged document for sending additional letters — just open it and click Yes when Word prompts you with this alert:.
You can use mail merge to quickly create personalized emails for newsletters, promos, and other email marketing messages. Here, your mailing list is the data file , while the email is the mail merge template. Just follow the same steps to send merged emails to your mailing list. While you can use a Microsoft Word document to create merged emails, there are two major drawbacks with this approach :. Image Source: Twitter. Now , imagine sending hundreds of such embarrassing emails! GMass is a powerful mail merge tool that lets you easily create and send tons of emails from your Gmail account.
Its advanced mail merge features have made it a popular tool used by employees from LinkedIn, Uber, Google, and Twitter. GMass is also perfect for individuals and groups like clubs, schools, churches , and other institutions to send emails to a target audience. With GMass, you can easily create a mail merge with a data file stored as an Excel spreadsheet or a Google Sheet.
Why would you want to do this? Because Google Sheets is far more powerful than Microsoft Excel for mail merging. Its automatic cloud-sync feature auto-saves your work with each edit made in the spreadsheet. Additionally, Google Sheets is completely free and can be used by anyone with a Google Gmail or Google Workspace account. Step C In the window that appears, click on the Upload tab to import your Excel sheet. Step D You can now choose the file you want to import from your computer.
To select the file, click on the Select a file from your device button. Step E Choose the Excel file you want to import from your computer and click on the Open button. Step F Your file will be automatically imported as a new Google spreadsheet, which becomes your mail merge recipient list and data file.
Your Google Sheet must be well-formatted before you use it with GMass. GMass will auto-detect all column names during the mail merge process. It will automatically use the column labels in your Google Sheet as the placeholders in your email template. After logging in, you can see three new GMass buttons next to your Gmail search box.
It only makes the buttons appear in your Gmail account. Many of the best mail merge programs will allow the sender to automatically add a personalized greeting that includes the name of the potential client.
The best mail merge programs need to allow the sender to personalize the emails you want to send to a specific content list through using a single data file alongside a single email template. To use this feature, then, you will first need to create a simple file or spreadsheet that gathers the name, address, email address, and other pertinent information of your client list. The mail merge program will subsequently gather the data from this file and can be programmed to automatically insert parts of that data at specific places within the template of the email letter you are sending out.
Obviously, the mail merge program can be programmed to add the name of your potential client at the beginning of the email.
However, more detailed mail merge programs might also be able to strategically insert the geographical location or city of the client to personalize the email marketing content even more. Also, good mail merge programs can also be programmed and utilized for automatic follow up email which can increase the efficacy of all email marketing campaigns.
Using mail merge programs can be difficult if you are working with several different platforms. You can use a single email template and customize it to a great extent with this amazing feature. Mail merge with Gmail is free to use and provides you with decent personalization features. Download the Mail Merge with Attachments Chrome extension. It is a free extension that lets you use mail merge right from your Gmail dashboard. After you have installed the add-on, open Google Sheet.
Create a new group in Google Contacts for the people who will receive the email. Add all the recipients to the group. Alternately, you can add recipient details in the Google Sheet directly. It gets tedious so creating a group in Google Contacts is a better option. After you have created a group and all the contacts are added into it, you need to import the group into the sheet.
Select Import Google Contacts under the mail merge menu. Create your email in Gmail and use placeholders in the subject and body for customization. You can use other mail merge extensions and add-ons. There are several free add-ons available to choose from. The procedure will remain somewhat similar. The whole point of using it is to make emails customized automatically.
At last, save the merge mail as PDF or send through Email to all recipients. FreeOffice is another free mail merge software for Windows. It is mainly an office suite that comes with mail merge feature. In this suite, you get three office applications namely TextMaker , Planmaker , and Presentations. The TextMaker is the main applications that contain mail merge feature. Command Line Mail Merge is a Windows tool to merge and send bulk email through the command line.
Just like other GUI based mail merge software, this can also be used to create merge templates and mail merge fields. Plus, you can also add contact list in it to send bulk emails with slight variations to multiple people. To run this tool, you need to have Python in your system. Plus, you need to install and set up this software to merge and send bulk emails. This will send emails to all contacts in one by one manner that can also be tracked from the command prompt.
Overall, it is a pretty good command line tool to send merge mails. Passionate about tech and science, always look for new tech solutions that can help me and others. Home Page. Download Page. About Us.
0コメント